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Privacy Policy

Effective Date: 1 November 2025
 

Privacy Policy for The Pit Boxing Gym LTD
 

The Pit Boxing Gym LTD ("The Pit Boxing Gym", "we", "our" or "us") is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or becoming a member of our gym, you agree to the practices described in this Privacy Policy.

 

1. Who We Are
 

The Pit Boxing Gym LTD

Unit 104, Thomas Way
Lakesview International Business Park
Hersden
Canterbury
CT3 4NH

Telephone: 01227 531131

Email: thepitboxinggym@gmail.com
 

2. Information We Collect
 

We may collect the following personal information:

  • Full name

  • Home address

  • Date of birth

  • Email address

  • Telephone number

  • Emergency contact details

  • Relevant medical information

  • Membership information

  • Website enquiry information submitted through our contact form

  • Consent relating to photographs and videos

  • CCTV footage recorded at our premises

  • Payment information (where applicable)

We only collect information that is necessary for operating our boxing gym and providing our services safely.

 

3. How We Collect Your Information
 

We collect personal information when you:

  • Complete our membership registration form (via Google Forms)

  • Submit an enquiry through our website contact form

  • Contact us by email or telephone

  • Visit our premises where CCTV is in operation

  • Make payments for memberships or services

     

4. Why We Use Your Information
 

We use your personal information to:

  • Register and manage memberships

  • Deliver boxing coaching safely

  • Contact you regarding your membership

  • Respond to enquiries

  • Manage payments

  • Maintain emergency contact information

  • Record relevant medical information where necessary for participant safety

  • Improve the security of our premises

  • Comply with legal obligations

  • Protect our legitimate business interests

Where you have given consent, we may also use photographs or videos for promotional purposes, including on our website and social media platforms.

 

5. Legal Basis for Processing
 

Under UK GDPR, we process your personal information because:

  • It is necessary to perform our contract with you.

  • We have a legitimate interest in operating and securing our business.

  • We are legally required to process certain information.

  • You have given us consent (for example, photographs and videos).

Where processing is based on consent, you may withdraw your consent at any time by contacting us.

 

6. Children's Privacy
 

We welcome members under the age of 18.

Personal information relating to children is collected with the consent of a parent or legal guardian where required.

Parents or guardians are also asked to provide consent before photographs or videos of children are used for promotional purposes.

 

7. Photographs and Videos
 

The Pit Boxing Gym may take photographs and video recordings during training sessions, events and competitions.

Images and videos may be used on:

  • Our website

  • Facebook

  • Instagram

  • TikTok

  • Other promotional material

We only use identifiable images where appropriate consent has been provided.

Consent may be withdrawn at any time by contacting us. Withdrawal of consent will not affect material already published before the request was received, but we will stop using future images wherever reasonably possible.

 

8. CCTV
 

CCTV operates throughout our premises for:

  • Crime prevention

  • Security

  • Protection of members, visitors and staff

From time to time, CCTV footage may also be used for promotional content on our social media channels where appropriate and where suitable consent has been obtained.

Access to CCTV footage is restricted to authorised personnel.

 

9. Cookies
 

Our website is built using Wix and uses cookies to:

  • Ensure the website functions correctly

  • Improve user experience

  • Enhance website performance

  • Maintain website security

By continuing to use our website, you consent to the use of cookies where required.

You can manage or disable cookies through your browser settings, although this may affect the functionality of the website.

 

10. Payments
 

We accept payments by:

  • Cash

  • Card

  • Bank Transfer

  • Direct Debit

Online payments are processed securely through trusted third-party providers including Wix Payments and SumUp.

The Pit Boxing Gym does not store your full payment card information.

 

11. Sharing Your Information
 

We do not sell, rent or trade your personal information.

We will only disclose personal information:

  • Where required by law

  • To government agencies where legally required

  • Where necessary to protect legal rights or prevent fraud

     

12. Data Retention
 

We retain personal information only for as long as necessary.

Our standard retention periods are:

  • Membership records: 6 years after membership ends

  • Payment records: 6 years to comply with HMRC requirements

  • Website enquiries: Up to 12 months

  • Medical information: Deleted when no longer required or when membership ends unless legal reasons require longer retention

  • Photo and video consent records: For the duration of membership and up to 6 years afterwards

  • CCTV footage: Normally retained for up to 30 days unless required for investigating an incident or legal matter

     

13. Keeping Your Information Secure
 

We take appropriate technical and organisational measures to safeguard your personal information.

These measures include:

  • Secure online systems

  • Password-protected accounts

  • Restricted access to personal information

  • Secure payment providers

  • Regular review of our data handling procedures

Although we take reasonable precautions, no internet transmission or electronic storage method can be guaranteed to be completely secure.

 

14. Your Rights
 

Under UK GDPR, you have the right to:

  • Access your personal information

  • Request correction of inaccurate information

  • Request deletion of your information where applicable

  • Restrict processing

  • Object to certain processing activities

  • Withdraw consent where processing relies on consent

  • Request a copy of your personal data

To exercise any of these rights, please contact us using the details provided below.

 

15. Contact Us
 

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

The Pit Boxing Gym LTD

Email: thepitboxinggym@gmail.com

Telephone: 01227 531131

Address:

Unit 104, Thomas Way

Lakesview International Business Park

Hersden

Canterbury

CT3 4NH

 

16. Complaints
 

If you believe we have not handled your personal information correctly, please contact us first so we can investigate your concerns.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's independent authority for data protection.

 

17. Changes to This Privacy Policy
 

We may update this Privacy Policy from time to time to reflect changes in legislation, our services or our business practices.

The latest version will always be available on our website.

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